Office PAT testing

Do you know – office equipment PAT testing doesn’t need doing every year

Most offices get their PAT testing done every year but there is no real need; even the HSE doesn’t expect you to get it done that often.

A computer sat on a desk gets put there and stays there usually until it gets replaced or you move around the office, so the chances of it developing a fault are low. So the risk is low; so you don’t need to test it every year.

The user should check it’s ok before they use it, and it should be inspected by a competent person regularly but an annual PAT test is too much.

We recommend to do one of two things:

  • Get it tested every 3 years, or
  • Get it tested initially, then inspected after 2 years, then tested again 2 years later

This can apply for other appliances in the office that never move, like the photocopier, printer, fridge, etc.

You may have other appliances that move more often like kettles, toasters and vacuum cleaners; and don’t forget about laptop chargers – they’ll need doing more often.

Also if you have people working from home their equipment will need testing too; probably every year if they don’t have a fixed home office.

If your staff are working away from the office then bring their gear back to the office to use, get it checked as soon as possible.

Book a PAT testing appointment

Office PAT Testing Specialists

We help you to ensure your office electrical equipment and cables are efficient, safe and tidy 

Office PAT testing

PAT testing (Portable Appliance Testing) is the best method for checking electrical equipment with a plug is safe to continue using, and helps you to comply with workplace regulations.

Our Office PAT Testing Service

We specialise in PAT testing office equipment, so whatever you do in your office we can help! Office equipment is the type of electrical appliance everybody uses at work, every day, including computers, printers, photocopiers, lamps, fax machines, and so on, and office-based businesses range from high street services to call centres, doctors surgeries, factory offices and so on.

The best thing about running an office is you probably don’t need to get it PAT tested every year, and yet can stay relatively safe with minimal effort – we can show you how.

As an experienced PAT testing company we can operate in all environments, so even if your business is not exclusively office we can still help you.

  • Free and automatic remedial repairs
  • Free replacement plugs & fuses
  • Free cable management to ensure efficiency, safety and tidiness
  • Minimal disruption guarenteed

If you have server systems we can work with you to test them out of hours, once in a five year spell (they don’t need doing every year either), and can check them visually or even with thermal imagery at regular intervals.  Some companies say they will do a ‘full visual inspection’ on your server but if they can’t unplug it they can’t fully inspect it.

Whatever your business, we really would be a good choice to do your PAT Testing.

On completion of the job you will receive a fully itemised PAT Testing Certificate Report with guidance on what we have done and ways in which you could improve your office appliance safety.

Regular PAT testing helps you to comply with the Electricity at Work Regs, Health and Safety at Work Act, the Management of Health and Safety at Work Regs, the Plugs and Sockets Act, the Provision and Use of Work Equipment Regs, the Workplace Regs, the Electrical Equipment (Safety) Regs etc.

Frequently asked questions about Office PAT Testing

Why do I need my office PAT testing?

You don’t need your office PAT testing; if you’re not bothered about staying within the law. If you run any workplace, provide any potentially dangerous equipment, you need to make sure it is safe to use at all times – a faulty electrical appliance is a very dangerous piece of equipment.

If you want to comply with many regulations, then getting your office PAT testing done is arguably the easiest, and quite possibly the cheapest way to do so.

How long does a PAT test take?

When PAT testing an office with say 10 desks, each with a computer and monitor it’s going to take about 2-3 hours; but each desk will take around 15-20 mins to complete. If desks share an extension lead we have to do them together, but we will see if they can be split so when we come back they don’t need to both/all be off at the same time. This is based on one person. We tend to bring enough of us to get the job done in as short a time as possible to minimise disruption to you.

How often should we get the office PAT testing done?

Many offices get their testing done every year, which is perfectly fine and best practice. Getting appliances tested every year ensures you keep on top of things and any issues arising will likely get fixed before they become too much of an issue.

However, if you follow HSE guidance you don’t need to do that; when we see your set up, and have tested all your equipment we’ll be able to best guide you. In most cases a test every couple of years should be enough.

Do we have to test employees’ own equipment?

The law requires you to maintain electrical equipment to prevent danger, including any electrical equipment used by employees at work, whether it is their own or supplied by you. Additionally you are also required to maintain equipment that you lease (e.g. photocopiers).

We have staff working from home, do we have to test their equipment too?

As an employer you have a duty of care to your staff, whether they work at the office, in the field or at home; which means if you’re getting the office PAT testing done then you need to also get the engineers’ equipment that they keep in their vans, and the equipment used by staff in their home.

We can work with you to visit all staff in their homes to test their equipment, or (to save money) you could ask the employees to bring their equipment into the office to be tested – if you can get all staff to bring their equipment in and we do them in bulk that’ll be a big money saver for you. Have a look at our home-workers page for more information on this.

10 Top tips for a safer office

  1. Make sure cables are not under carpets to avoid damage
  2. Make sure you know what plug is for what appliance, so it can be quickly disconnected if there is an accident
  3. Don’t hide sockets behind filing cabinets, shelves and photocopiers
  4. Make sure appliances have adequate ventilation
  5. If using desk trunking, don’t just force the cables in there, place them neatly to avoid tension
  6. Don’t put liquids (eg drinks) on top of electrical appliances
  7. Don’t position appliances where it needs the lead to be stretched
  8. Make sure equipment in use has all its safety features (like sides)
  9. Reduce the amount of extension leads you’re using, and don’t daisy chain them
  10. Keep cables tidy or use our cable management service     
Email us for a PAT testing quote

These blogs on office safety may interest you